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Limited Access and Banning Policy and Procedures

WHEREAS, one of the missions of the Housing Authority of the City of Lumberton, ("the HACL") is to provide safe, secure, and decent housing, to combat drug-related crime and other crimes within its developments, and to safeguard the quiet enjoyment of its property for its residents and employees; and
WHEREAS, the HACL has a significant interest in preventing the commission of crimes such as trespass, vandalism, illegal drug activity, and other harmful and improper behavior within and adjacent to its property; and
WHEREAS, the elimination from HACL property of persons who have no legitimate business on HACL property and/or who commit drug-related criminal activity or other harmful or improper behavior is a reasonable means to combat crime and safeguard the quiet enjoyment of its property; and
WHEREAS, the HACL desires to adopt a limited access and banning policy that effectuates its mission and interests while permitting constitutionally protected expression; now, therefore, let it be
RESOLVED, pursuant to the powers vested in the HACL pursuant to Section 157-9(c) of the North Carolina General Statutes, and in accordance with Sections 14-159.12 and 14- 159.13(1) of the Criminal Code of North Carolina, the HACL hereby adopts the following "Limited Access and Banning Policy" ("the Banning Policy") effective as of the date approved by the HACL Board of Commissioners:

  • Section 1. Purpose.
    The HACL communities are for the exclusive use and enjoyment of HACL residents, members of their Households, and legitimate guests and visitors. All other persons will be regarded as trespassers subject to prosecution as allowed by state or municipal ordinance. The purpose of this Banning Policy is to limit access and use of HACL property to persons who have no legal or legitimate reason to be on the premises. A person who does not have a specific legitimate purpose to be on HACL property shall not be permitted on the property.
  • Section 2. Application.
    This Banning Policy applies to all public housing developments owned and/or managed by HACL and applies retrospectively and prospectively to all tenants living in units within those developments.
  • Section 3. Legitimate purpose.
    The following persons are presumed to have a specific legitimate purpose on HACL property and are not subject to banning from HACL property, unless otherwise mandated by HACL policy or by law:
    • 3.1. Invited guests of HACL tenants who are accessing the development within the scope of their invitation, and who have not committed any of the acts enumerated in Section 4 below;
    • 3.3. HACL employees, commissioners, representatives, agents, contractors, and law enforcement officials carrying out official PHA or law enforcement business on PHA property and
    • 3.4. Persons, not aforementioned, who are on HACL property with HACL express permission and who are not otherwise violating HACL policy or any state or federal law on the property. In this regard, HACL shall develop procedures that ensure that constitutionally protected expression and association are appropriately permitted.
  • Section 4. Non-Legitimate purpose. The following persons are presumed not to have a specific legitimate purpose on HACL property and are subject to temporary or permanent banning from HACL property:
    • 4.1. All persons who are not HACL employees, commissioners, representatives, agents, contractors, and law enforcement officials carrying out official HACL or law enforcement business, and also are not HACL tenants or the invited guests of HACL tenants,
    • 4.2. All persons who commit the following acts on HACL property, whether or not they are included in the categories set forth in Section 3, above:
    • 4.2.1. Assault, battery, arson, robbery, vandalism, malicious destruction of property, disturbing the peace, murder, manslaughter, rape, sexual assault, prostitution and/or the solicitation thereof, abduction, kidnapping, illegal gambling, harassment, stalking, violation of protective, restraining, or peace order, domestic violence, the attempt to commit any of the aforementioned crimes, or engaging in any other physical behavior that injures, or threatens to injure, the health of HACL tenants, employees, commissioners, representatives, agents, contractors, any law enforcement official, or another member of the public;
    • 4.2.2. Engaging in any illegal behavior involving illegal drugs and/or illegal drug paraphernalia, including, but not limited to, possession and/or distribution of said drugs and/or paraphernalia;
    • 4.2.3. Engaging in any illegal behavior involving firearms or another deadly weapon, including, but not limited to, unlawful possession, concealment, or use of a said firearm or deadly weapon;
    • 4.2.4. Public urination, public nuisance, and other disorderly, lewd, or lascivious conduct on HACL property;
    • 4.2.5. Damaging, destroying, vandalizing, defacing, or otherwise reducing the value of the real and/or personal property of the HACL, its employees, commissioners, representatives, agents, tenants, contractors, any law enforcement official, or other member of the public;
    • 4.2.6. Remaining in an area for no obvious reason, e.g., hanging around on HACL property without legitimate business;
    • 4.2.7. Significant littering on HACL property;
    • 4.2.8. Engaging in any illegal behavior involving automobiles or other vehicles, including, but not limited to, reckless driving, destruction, and theft;
    • 4.2.9. Engaging in any apparent gang-related activity; 4.2.10.Theft of the personal property of the HACL and others;
    • 4.2.11. Allowing a member of the Household, who is a minor child, to violate a curfew imposed by local law enforcement;
    • 4.2.12. Any other behavior that substantially interferes with the right, comfort, convenience, and/or safe and peaceful enjoyment of HACL property by HACL employees, commissioners, representatives, agents, tenants, contractors, any law enforcement official, or other member of the public. The HACL specifically reserves the right to add or delete from the acts set forth above in this Section 4, as appropriate.
  • Section 5. Exclusion and Banning. Only the following designated persons are authorized to enforce this Policy by issuing a "Notice of Banning" pursuant to the terms and conditions of this Policy: HACL Community and Regional Property Managers; Resident Safety Department personnel; and Robeson County law enforcement officers; and Lumberton City Police Department. The following persons are automatically banned or excluded from the HACL premises:
    • 5.1. Terminated Criminal Tenant. Any tenant who engages in drug-related and/or violent criminal activity, and whose Lease is terminated by the HACL through the issuance of a "Notice of Lease Termination" letter and
    • 5.2. Non-tenant Without a Specific Purpose for Being on HACL premises. Any non-tenant (a person other than those listed on a HACL Lease) with no specific legitimate purpose for being on HACL property is not permitted on HACL property. Whether a non-tenant has a specific legitimate purpose of being on any particular HACL property shall be determined by the HACL, as defined by the terms of this Banning Policy and the HACL's procedures. Any person who desires access to any HACL development, including any person located on or in the buildings, walkways, grasses, playgrounds, parking lots, drives, and other common areas of any HACL development, will be required by any law enforcement or HACL personnel to identify himself or herself by showing appropriate written identification and to prove a specific legitimate purpose to be on the development premises when asked to do so. All other non-tenants determined to be without a specific legitimate purpose for being on the HACL property shall be asked to leave the property immediately and may be issued a written "Notice of Banning" in accordance with these procedures.
    • 5.3. The "Notice of Banning". Banned persons shall be provided written notice of their banning through the issuance of a "Notice of Banning" in accordance with HACL procedures. The Notice shall advise that he/she will be trespassing if he/she returns to HACL property, will state the reasons for denying entry, and will reference appropriate grievance procedures. The duration of the ban is within the discretion of the HACL. The HACL shall enforce this Banning Policy uniformly and in accordance with HACL procedures. In the event that a Notice form is not readily available at the time of the banning, a verbal notification will be given, and a written Notice form will thereafter be issued within 48 hours of the issuing of the verbal Notice. Said written Notice shall be mailed to the address previously provided to HACL or law enforcement personnel at the time of the issuance of the verbal Notice. In the event the banned person is listed as a Household member on a HACL Lease, or is a friend, guest, or otherwise connected with a HACL tenant, the HACL shall provide a copy of the Notice of Banning to the Head of Household advising the Head of Household that said Household member has been banned from HACL property. Said Notice shall state the duration of the ban, as well as the possible penalties (including eviction of the entire family) if the Head of Household and/or any other family member fails to cooperate with the terms of the Notice.
    • 5.4. Emergencies. In extraordinary circumstances involving an emergency or other unusual circumstance, for a good cause shown, the HACL Resident Safety Manager, at his/her discretion, may decide to dispense with any or all notice requirements of the "Limited Access and Banning Policy."
  • Section 6. The "Banned Persons" List. In accordance with its procedures, the HACL, in cooperation with law enforcement, shall maintain and monthly update the list of persons who have been banned from HACL property. Copies of the "Banned Persons" list shall be posted conspicuously for public viewing at the management office or other appropriate place within each housing community, and all residents shall be informed of the location of the list. All pertinent HACL staff shall receive copies of the initial and updated list, as shall law enforcement.
  • Section 7. Enforcement/Law Enforcement. The HACL shall enforce this "Limited Access and Banning Policy" consistent with the criminal trespass provisions of N.C. G.S. 14- 159.13, and in accordance with HACL procedures. The HACL has entered into a Memorandum of Understanding ("MOU") with the Lumberton Police Department ("LPD") regarding each party's responsibilities with regard to the enforcement of this Banning Policy. The MOU, among other things, authorizes LPD officers to make inquiries of persons on HACL property and to inform any person without specific legitimate business that he/she may be subject to arrest for trespassing if they remain on HACL property. Pursuant to N.C.G.S. 14- 159.13, any sworn officer with LPD shall be authorized to arrest and remove all banned persons who have returned to HACL property in violation of this Banning Policy.
  • Section 8. Procedure for Appeal of a "Notice of Banning" Immediately After Issuance. A person being banned or any interested resident shall have the right to appeal the issuance of a ''Notice of Banning". The appeal must be in writing and be delivered to the respective Housing Manager within ten (10) business days of the issuance of the Notice. An appeal hearing will be conducted as needed at a site determined by the respective Housing Manager. The appeal hearing will be conducted by the Community Safety Team to determine if good cause existed to issue the Notice. The Community Safety Team shall have the discretion to continue the Notice, lift the Notice immediately, or maintain the Notice for a pre-determined period of time. The Community Safety Team shall consist of a Community Safety Team Leader (the Executive Director of PHA or his/her designee), all Department Heads of the HACL, and the Chief of Police for the Lumberton Police Department or his/her designee. Any member of the community Safety Team may consult with law enforcement officers to implement and enforce this policy and procedure.
  • Section 9. Training and Accountability The HACL shall train all housing managers and other pertinent personnel, and the LPD officers on the proper implementation of this Banning Policy so that the Banning Policy is carried out thoroughly and uniformly. The HACL Housing Safety Manager will coordinate the training and oversee all banning pursuant to this Banning Policy. The Housing Manager shall maintain records of all banned persons, "Banning Policy" notices issued, and the "Banned Persons" list and shall purge names from the "Banned Persons" list as appropriate. When required, the Housing Manager shall appear in court proceedings related to the enforcement of issued bans. To the extent practicable, "read-only" copies of the "Banned Persons" list shall be maintained and disseminated among HACL staff and law enforcement via computer, with appropriate confidentiality safeguards in place.
  • Section 10. Communication and Advertisement. The HACL shall develop and disseminate appropriate brochures, flyers, "no trespassing" signage, and/or other methods to communicate the terms of this Banning Policy to HACL residents and non-residents who enter HACL property.
  • Section 11. Tenant Leases. A tenant's assistance in the violation of this Banning Policy by another tenant or by a non-resident shall constitute a material Lease violation, the penalty of which may include eviction. This Policy shall be incorporated, through appropriate language, in all tenant Leases or addendums in accordance with the notice and comment procedures and other legal requirements.
  • Section 12. No Waiver of Rights or Options. Nothing in this Banning Policy is intended to waive, replace, supersede, or otherwise limit the HACL's ability to exercise any and all other rights or options available to it by law. A decision by any employee of the HACL in one circumstance relating to one person shall not constitute a waiver of the HACL's rights or options under this Banning Policy relating to another person.
  • Section 13. Removal from the "Banned Persons" List. Persons who are banned from the HACL property, and who do not appeal the "Notice of Banning" within the specified ten (10) business days described above in Section 8 of this Policy, will be banned from HACL properties for a minimum period of time, dependent upon the reason(s) given to the HACL for issuing the Notice. For those persons who are banned from the HACL property and who do appeal the Notice within ten (10) business days, those persons will continue to be considered to be persons who are banned from the HACL property until such time as the Notice is overturned upon appeal. Appeal hearings will be scheduled within ten (10) business days of HACL's receipt of the request. 
    • 13.1. For offenses that are related to felonious drug offenses, violent criminal offenses, or other serious crimes affecting the overall safety of the community (such as child molestation and crimes against the elderly), the Notice of Banning will be in effect for a minimum of two (2) years before an individual can become eligible to appeal the Notice of Banning. In addition, the individual must not have committed any drug-related or violent crimes during this time frame, either on or off HACL property. During the two-year period, any arrest for violating the provisions of the Notice by trespassing on HACL property will also disqualify the individual from being eligible to have an appeal hearing.
    • 13.2.  For all other offenses, generally considered misdemeanors in a criminal court, the period of banning will be a minimum of one (1) year before the Notice of Banning can be appealed. Possession of drug paraphernalia, while a drug-related offense, will fall into category 13.1 above. The person must have not committed any drug-related or violent crimes during the one-year time frame, either on or off HACL property. During the one-year period, any arrest for violating the provisions of the Notice by trespassing on HACL property will also disqualify the individual from being eligible for an appeal hearing. If a person is found to be eligible to have an appeal hearing based upon the criteria above, then a "Notice of Appeal" may be submitted to the Community Safety Team, and a hearing will be scheduled by the respective Housing Manager. It will be the responsibility of the person requesting that the Notice of Banning be lifted to furnish the Community Safety Team with any documentation related to his/her appeal that may reflect favorably on their appeal. HACL employees, HACL residents, and law enforcement officers may be called to testify on behalf of the HACL to present evidence on why the Notice should stay in effect. If the Community Safety Team decides that there is no good cause to continue the Notice and that the banned individual no longer represents a danger to HACL communities, then the Notice of Banning can be lifted immediately, and a letter issued to the banned person allowing him/her entry onto HACL properties without criminal reprisals.
  • Section 14. Purging of the "Banned Persons" List. The HACL may purge the '"Banned Persons" list at any time at which the HACL determines that purging the list would enable the HACL to better administer this "Limited Access and Banning Policy."

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